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Jaimelyn B.

Personal Assistant
Full-time - 40 hours/week

October 2021–Present Robotics Process Automation Controller Linde Business Solutions Center Ortigas Center, Mandaluyong City • Execute new RPA deployments and bot environment preparation for new automated processes • Ensure setup of RPA schedules and control bot capacity utilization • Monitor and report the scheduling of all automated applications and guarantee smooth usage • Perform trouble shooting and first level support for automated processes by investigating and resolving issues at 1st level support • Communicate with business stakeholder and escalate to 2nd level support and IT infrastructure in case of incidents and downtime • Contribute to the development of scalable and best practice scheduling solutions • Ensure compliance to scheduling standards. • Ensure close collaboration with whole developer team across the various locations April 2021 – October 2021 Project Accounting Analyst Arcadis Consulting Middle East Limited Makati City • Setting up Projects in line with PM requirements • Reforecasting projects in line with PM requirements • Ensuring billing is completed as per PMs instructions • Includes Fixed Price invoicing and Time & Materials Invoicing • Carrying out inter-project time and expense transfers • Setting up variations October 2019 – May 2020 Accounts Payable Analyst Tenet Global Business Center Taguig City • Responsible for posting high volume daily batch of Special and Supply Invoices of Palmetto General Hospital facility in IMMS • Scanning/transferring Special Purchase Orders and Vouchers into Hotspot and key-in on Capture • Coordinating with buyers and managers for Invoices without Purchase Orders • Archiving of Supply Invoices • Responding on urgent request through FSC mailbox • Encoding check requests • Assisting other facilities from time to time May 2015 – October 2019 Accounting Services Associate III Conduent Business Services Phils. (formerly Xerox Business Services Phils.) Pasay City Cash Management (February 2019 – October 2019) • Send updated Open Items report for all companies. • Check Cash In Transit reports to verify all monthly activity has been reconciled and accounted • Download Collections Report (Cobranza) • Assist with month end closing like: • Verify all Bank MT940's have been integrated into CE • Notify AP and AR contacts that all accounts (including Current Accts) are integrated, and Modules can be closed. • Request Foreign Exchange Clearing, Spot and Forward file from Treasury, process journals • Verify amount of discrepancy from Forex files (if any) with IG CONDUENT, process journal if needed • Prepare reclass journals (if any) for Current Accounts and submit to Finance Cycle Reviewer for approval (notify if no journals needed Fixed Assets (August 2017 – February 2019) • Maintain all fixed asset transactions (place in service, additions, retirement, transfers, modifications, reinstatements, and reversals) • Timely and accurate handling of queues and responding to emails of clients. • Making of monthly consolidation of tracker. • Assist with month end closing. • Performs other tasks as required. Accounts Payable (May 2015 - August 2017) • Process (Indexing of) AP invoices/documents (into DART System) based on agreed procedures and matching PO and Non-PO on Oracle V12. • Ensures timely response to both internal and external communications. • Sends Queue Aging Report daily. • Assist with month end closing. • Performs other tasks as required. March 2014 – May 2015 Merchandising Assistant Citistores, Inc. Rosario, Pasig City • Encodes retail items to Retail Management System and make a PO thru Purchase Simplification system • Call suppliers to deliver the goods on time. • Communicate with Store Crews to ensure our products are displayed and in good condition. • Performs other tasks as required. January 2012 – January 2014 Marketing Assistant Care Channels Inc. Cubao, Quezon City • Assist the Marketing team in packaging our hand-crafted products that to be delivered on partner local bookstores nationwide. • Manning the monthly bazaars and encouraging people to patronize our products made by Filipino families as livelihood • Assist in shipping products through TNT and other local couriers. • Visits bookstores for inventory update and for purchase orders. • Collection of sales from the bookstore’s main office.

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Licenses and Certifications

None



Responsibilities

  1. Creating company systems/workflows
  2. Managing emails
  3. Managing calendars
  4. Organizing Meetings
  5. Following up on pending matters
  6. Responding to urgent requests
  7. Creating minutes of the meetings
  8. Organizing files
  9. Preparing documents & presentations
  10. Coordinating and booking travel arrangements

Skills And Strengths

Accounting, Written & Verbal Communication Skills, Accounting tools



Tools And Applications

•Bill.com•Procurify• Netsuite• Azure DevOps • Voyager Ticketing System • SAP • Salesforce • UiPath Orchestrator • Oracle •JD Edwards •Blackline •RightNow•WebDE • DART System (Document And Routing Tool) • IMMS •Opentext •Hotspot •IP-Invoice Processing • Microsoft Skills – Outlook, Office 365, Word, Excel and Powerpoint