The Bottleneck Attention Audit Report | Why Focus is Important

Focus has always been important in achieving results in your business. Being focused means deliverables being finished, or tasks and goals are done in a timely manner. We at Bottleneck Distant Assistants know that it is important to focus. So much so that our Word Of The Year in 2018 was Focus.

Yet there are things that causes our focus to waver in the office, whether it be a traditional, full remote, or a hybrid setup. There are the obvious ones like distractions and external triggers, but sometimes it can be caused by the company’s system itself.

In this part of the Bottleneck Attention Audit Report blog series, we discuss Focus. Why it is important, and how we faired in our audit that was done by MindEQuity. If you are not familiar with this blog series or the Bottleneck Attention Audit Report, you can check out our introductory post.

Why is Focus Important?

If you think about it, Focus does not get discussed a lot when it comes to business. You hear about Stress, Motivation, Leadership, and Team Culture. But not much about the role that Focus plays in your ability to be productive. We all probably know that it is important, but it is taken as something you should be doing all along.

First off, let’s define what Focus is. Simply put, Focus is the ability to pay attention to the task or action in hand. It helps you avoid distraction that could slow down your work efforts. For example, writing this blog means concentrating or articles that are related to Focus, and writing them down. Distractions would be checking your phone, or people striking a conversation with you out of nowhere.

So why is it important? Focus is important because it can be the gateway to different forms of thinking: perception, memory, reasoning, problem solving, and decision making. Without it, you won’t be as effective because you are not concentrating on the right things, so your work might come out half-assed.

It also affects your efficiency, as every time you get distracted or your mind wanders away from your work, you are wasting time.

The Bottleneck Attention Audit Report | Why Focus is Important

So if you can’t focus properly, you can’t think effectively. If you can’t think effectively, you can’t produce the quality of work that is expected of you. From this perspective, it’s easy to see why focus is such an essential tool for your business to succeed.

Bottleneck’s Attention Audit Results on Focus

That said, what was Bottleneck’s results on the team’s focus?

According to MindEQuity’s audit report, our team at Bottleneck Distant Assistants scored Low to Average Strength in this scale. Which means that there is still a lot of things we can do to improve our focus at work.

Here were some of the points highlighted in the report:

Multitasking

Roughly half of the team believe that the default mode of the team is to always be busy and multitask at all times. While multitasking to a certain extent can’t be help, it does divide your focus on multiple things at the same time. Hence, it prevents you to pouring your attention into one task at a time.

Instead of finishing one and moving on to the next task, you’re left with a bunch of half-finished tasks at the end of the day.

Period of Focus

About 40% of the team know how many hours of undistracted, focused work time they need per week to create value, based on their role. While we still subscribe to the 8-hour workday, surveys and consensus suggests that most people are only truly productive for three hours every day.

Given that we are all working remotely, it seems easier to get distracted an lose focus from work. Though this behavior can be observed in different office setups, whether it be traditional, remote, or hybrid. However, it is still important to be aware of that period of focus and find a way to maximize or extend it.

External Triggers

Roughly half of the team admitted to being distracted by external triggers. Since we are working on our own offices, the allure of social media and looking into recent news can be a tempting distraction for most. Even work tools such as Instant Messaging and checking one’s email can be distracting at times.

The Bottleneck Attention Audit Report | Why Focus is Important


A good way to avoid getting distracted by such things is to set aside a “break” in your schedule to check your phone and socials, so you can focus on your work without constantly wondering what’s on your newsfeed. Better yet, check them out before starting your shift, so you won’t have to do so again just a few hours or so into your work.

Also, you can set a time to check emails, whether at the start of your shift or maybe somewhere in between so you don’t have to check them all the time.

Just make sure to not do all of this in the middle of your period of productiveness, so you can have your period of focus undisrupted.

Internal Factors

About 40% of the respondents also answered that main feelings of internal discomfort can cause the loss of focus. Some of these feelings are boredom, rumination, or feeling like we are not adequate enough to do our work.

The best practice for this is to foster a company that is open to discussions. Find ways to motivate your team, and give them a sense of belonging in a group. Reinforcing that they are the right person for their job can also bolster against these feelings of malaise, and help the team as a whole.

Improve Your Focus

The question now is, how can you ensure that you can be more focused at work, and be productive and efficient? Here are some simple ideas that you can follow:

Organize Your Thoughts

It helps to have a clear sense of what you want to do for the day. It can be as simple as writing down your tasks and doing them in order, or highlighting those that you need to prioritize. You can also choose the tasks that you can delegate or that might not be as high priority as others, so you can do them later when you have done everything else.

Have a Focused Workspace

If you are working from home, chances are that you have set up your workplace on the living room or wherever it is convenient. Consider having a work area that you can have for yourself, so you don’t get distracted by people shuffling about around you.

The Bottleneck Attention Audit Report | Why Focus is Important

Also, it might be best to have a minimalist workspace around you, as objects on your desk that are not related to work can be a source of distraction as well.

Manage Your Technology

While mobile technology has come a long way in helping businesses grow, it is a simple fact that it can be a massive source of distraction during work hours. If you can’t turn off your phones due to emergencies, consider putting them on silent during work hours. Setting it on vibrate is also a no-go, since it can still be distracting once it goes off.

The Bottleneck Attention Audit Report | Why Focus is Important

Along with more technology comes with the urge to multitask and do a little bit of everything all at once. As mentioned earlier, multitasking all the time will just divide your focus and might result in you not getting anything done by the end of the day. So it’s best to prioritize and focus on the most important tasks at hand before moving on to the next.

What to know if your team is focused on their tasks? Check out MindEQuity’s Attention Audit and learn more on how you can improve the focus of your team and boost your overall productivity!

We at Bottleneck Distant Assistants have taken the challenge to see how our team fares in being an Energized Team. In the next article, we will reveal our results for our Work Culture, discuss how it came to be, and how to improve or maintain it.

Are you interested in taking the Attention Audit for your team as well? You can check out MindEQuity today and see if you are up to the challenge!

Want to learn more about Bottleneck? Visit our website and find out how our team can help your business break through its bottleneck today!

Jaime Jay

About Jaime Jay

Meet Jaime Jay – a man who wears many hats, and wears them all admirably. He's a master connector, an entrepreneur extraordinaire, and a published author who knows how to get things done.

Before he found his way to the business world, Jaime served his country as a brave paratrooper in the U.S. Army. But that's just the beginning of his many accomplishments.

He's the founder of the renowned Bottleneck Distant Assistant Services firm, and his book "Quit Repeating Yourself" has become a must-read for entrepreneurs everywhere.

When he's not busy building his empire, you can find him on his beloved Harley Davidson, cruising through the countryside and taking in the invigorating effects of Uitwaaien – a Dutch practice that involves facing the wind to boost health and relieve stress.

He enjoys spending his free time outside building stuff with his wife, Nikita the dog and their two kittens (for now at least) Tommy and Tater.

He is ‘over-the-moon’ happily married to his wonderful wife Sara, his amazing daughter, Jessica, who is serving our country as a United States Army soldier. Jaime and Sara are the proud grand parents of two beautiful little girls.

Victoria Dorsano
Victoria Dorsano
2023-09-17
Bottleneck has been such an amazing support for my business! They have a seamless process to ensure you find the right fit for your DDA. I am so thankful I started working with them! I'm now able to accomplish so much more in my business with a personal DDA and editing team on my side. Thank you!!
Rockwell Felder
Rockwell Felder
2023-03-15
I cannot thank the team at Bottleneck enough for their incredible support of our business. Their team has played a vital role in helping us staff our customer support and ensuring our customers were satisfied with our services. Their Distant Assistants were extremely helpful in answering inquiries promptly, handling complaints, and providing solutions to our customers' needs. Their professionalism, attention to detail, and communication skills are exceptional. Working with Bottleneck has been a fantastic experience, and I highly recommend their services to anyone needing a reliable and efficient virtual assistant, especially for customer support.
Karen Ravano
Karen Ravano
2022-09-24
I am grateful and blessed to be part of this team. It’s such a wonderful experience because i gain more experience and help me enhance my basic skills. This will be my stepping stone to my career as a newbie in this kind of industry. It would help to reach my goals.
Jeany Mercadal
Jeany Mercadal
2022-09-16
Bottleneck Distant Assistants can lessen the burden of company owners. We provide excellent services depending on our client needs. We are not scam, clients surely get more than what they pay for. Being part of this team helped me hone my skills and become excellent in all my works.
Jeff Peñaflor
Jeff Peñaflor
2022-09-14
I started last March 24, 2021 as a Dedicated Distant Assistant and it was an awesome experience. In this new journey, as Security Administrator of Bottleneck Distant Assistants, I have been supported by the team, A LOT !!!! All help that I need, the whole team is there to support me. I know that there are a lot of room for improvements with my skills and what I know, but because of BNDA, I became equipped with all the weapons I need to conquer the daily challenges especially with my tasks. With BNDA, they will not just help you to aim high, but soar the skies!
Tinoe D
Tinoe D
2022-09-09
I don't remember the last time I loved what I was doing until Bottleneck came into the picture. I love working for bottleneck, they are professional. The management makes the workplace fun and they're very flexible. I definetly recommend that you make that important switch and be part of something big today by joining BNDA.
Michael Goodcliffe
Michael Goodcliffe
2022-09-09
Jaime and his team are incredible at what they do! Joining them has been one of the best decisions in my life! I whole heartedly recommend them to anyone who are looking to scale and improve their business. Their highly 'Dedicated Distant Assistants' are well trained. They are top notch!
GM Simon
GM Simon
2022-09-08
Working with Bottleneck is not just having one or two assistants working alongside you. You have the support of the whole team behind them as well.
Ma. Edeliza Silot
Ma. Edeliza Silot
2022-09-07
Aside from the knowledge gained, the trainers are highly commendable.
Sara Knox
Sara Knox
2022-09-07
What an awesome business! Finally, a way to hire the RIGHT person for my administrative tasks and they are remote! No office space to consider, W2's, 1099's or payroll. Jaime and his team of remote workers are top-notch! I hired my first assistant in May. I recently suffered a motorcycle accident and it left me unable to work for 2 weeks. But my assistant stepped right in to guide our CEO on all matters financial. It’s so nice to have that stress eliminated from my life!
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