Challenges of Managing Virtual Teams

Challenges of Managing Virtual Teams

Virtual assistants have empowered businesses around the world. They add value to a business’ clientele and lessen the workload of the business owner. Hiring them is also more affordable than hiring traditional office employees.

Still, it is not all sunshine and rainbows. There are bumps and hurdles to overcome as with any other work relationship.  

In this post, we discuss 3 common challenges of managing virtual teams.

1. Time Zone Differences

At Bottleneck Distant Assistants, we give business owners the liberty to choose their preferred work schedule for their DAs.

Some request their VAs to work during the same time with them, and some allow them to work during regular Philippine office hours. Others hire their VAs to work on a flexible work schedule, allowing them to work anytime they want.

Work schedules are dependent on the job role of the DA. Virtual teams with multiple capabilities may consist of Distant assistants working on different shifts in a day.

The challenge of managing virtual teams come with the business owner’s desire for immediate feedback. As much as you would want an urgent response to a particular concern, it is inevitable sometimes to hear back from the VA 8 or 12 hours later. In fact, they might be fast asleep when you try to connect with them.

Moving forward, you can develop strategies to stay connected with your team’s work and constantly improve your communication.

Related: How to Maximize the Time Difference Between You and Your Distant Assistant

2. Trust

Trust is an important resource in managing virtual teams. It boosts a team’s morale and work output. It also encourages workplace accountability, whereas low levels of trust only hurt an organization.

This becomes difficult when team members barely know one another or have no idea about what the others are responsible for. It makes room for doubt and misunderstanding. Worse, it leaves distant assistants questioning the value of their work.

“If you know what small modifications to make, you can change the way that people behave around you.” – Arthur Carmazzi

It is easy to spot issues of trust in an organization when there is blaming among its members. According to Carmazzi, blaming can create a detrimental workplace culture. It affects not just the average Joes but also the high-performing workers.

VAs look to business owners for guidance. They work incredibly hard to help grow your business. Give them the confidence to be their best by mapping out systems and workflows even before hiring.    

Together, you can enjoy building unique work relationships that will last a lifetime.

Related: How to Predict High-Performing Teams

3. Face-to-Face Interaction

It is tough when you don’t see your virtual team in person. The lack of face-to-face interaction can make your day seem tedious, dragging and lonely.

The four corners of your computer screen limit how you collaborate with one another on a project. You can’t talk to your VAs immediately, see their actual work environment or bond with them whenever you like.

You don’t see them when you need them and vice versa. It may also be more difficult depending on the collaboration software that you are using.

Choose the right tools to enjoy increased efficiency and engagement in your team and business.

Conclusion

Challenges are part of growing a business. With virtual teams, they are rather more peculiar than bizarre. And with the right people, systems and tools, you can rest assured that your business is moving forward to its goals.

Executive coach Andy Storch said in a conversation with Jaime, “Leadership is highly contextual which means it is different in every company, different in every culture.”

Work on a good strategy that matches your company culture. In time, you can overcome these challenges of managing virtual teams.    

Looking to hire a distant assistant? Get started with a free consultation at Bottleneck Distant Assistants.

Jaime Jay

About Jaime Jay

Meet Jaime Jay – a man who wears many hats, and wears them all admirably. He's a master connector, an entrepreneur extraordinaire, and a published author who knows how to get things done.

Before he found his way to the business world, Jaime served his country as a brave paratrooper in the U.S. Army. But that's just the beginning of his many accomplishments.

He's the founder of the renowned Bottleneck Distant Assistant Services firm, and his book "Quit Repeating Yourself" has become a must-read for entrepreneurs everywhere.

When he's not busy building his empire, you can find him on his beloved Harley Davidson, cruising through the countryside and taking in the invigorating effects of Uitwaaien – a Dutch practice that involves facing the wind to boost health and relieve stress.

He enjoys spending his free time outside building stuff with his wife, Nikita the dog and their two kittens (for now at least) Tommy and Tater.

He is ‘over-the-moon’ happily married to his wonderful wife Sara, his amazing daughter, Jessica, who is serving our country as a United States Army soldier. Jaime and Sara are the proud grand parents of two beautiful little girls.

Victoria Dorsano
Victoria Dorsano
2023-09-17
Bottleneck has been such an amazing support for my business! They have a seamless process to ensure you find the right fit for your DDA. I am so thankful I started working with them! I'm now able to accomplish so much more in my business with a personal DDA and editing team on my side. Thank you!!
Rockwell Felder
Rockwell Felder
2023-03-15
I cannot thank the team at Bottleneck enough for their incredible support of our business. Their team has played a vital role in helping us staff our customer support and ensuring our customers were satisfied with our services. Their Distant Assistants were extremely helpful in answering inquiries promptly, handling complaints, and providing solutions to our customers' needs. Their professionalism, attention to detail, and communication skills are exceptional. Working with Bottleneck has been a fantastic experience, and I highly recommend their services to anyone needing a reliable and efficient virtual assistant, especially for customer support.
Karen Ravano
Karen Ravano
2022-09-24
I am grateful and blessed to be part of this team. It’s such a wonderful experience because i gain more experience and help me enhance my basic skills. This will be my stepping stone to my career as a newbie in this kind of industry. It would help to reach my goals.
Jeany Mercadal
Jeany Mercadal
2022-09-16
Bottleneck Distant Assistants can lessen the burden of company owners. We provide excellent services depending on our client needs. We are not scam, clients surely get more than what they pay for. Being part of this team helped me hone my skills and become excellent in all my works.
Jeff Peñaflor
Jeff Peñaflor
2022-09-14
I started last March 24, 2021 as a Dedicated Distant Assistant and it was an awesome experience. In this new journey, as Security Administrator of Bottleneck Distant Assistants, I have been supported by the team, A LOT !!!! All help that I need, the whole team is there to support me. I know that there are a lot of room for improvements with my skills and what I know, but because of BNDA, I became equipped with all the weapons I need to conquer the daily challenges especially with my tasks. With BNDA, they will not just help you to aim high, but soar the skies!
Tinoe D
Tinoe D
2022-09-09
I don't remember the last time I loved what I was doing until Bottleneck came into the picture. I love working for bottleneck, they are professional. The management makes the workplace fun and they're very flexible. I definetly recommend that you make that important switch and be part of something big today by joining BNDA.
Michael Goodcliffe
Michael Goodcliffe
2022-09-09
Jaime and his team are incredible at what they do! Joining them has been one of the best decisions in my life! I whole heartedly recommend them to anyone who are looking to scale and improve their business. Their highly 'Dedicated Distant Assistants' are well trained. They are top notch!
GM Simon
GM Simon
2022-09-08
Working with Bottleneck is not just having one or two assistants working alongside you. You have the support of the whole team behind them as well.
Ma. Edeliza Silot
Ma. Edeliza Silot
2022-09-07
Aside from the knowledge gained, the trainers are highly commendable.
Sara Knox
Sara Knox
2022-09-07
What an awesome business! Finally, a way to hire the RIGHT person for my administrative tasks and they are remote! No office space to consider, W2's, 1099's or payroll. Jaime and his team of remote workers are top-notch! I hired my first assistant in May. I recently suffered a motorcycle accident and it left me unable to work for 2 weeks. But my assistant stepped right in to guide our CEO on all matters financial. It’s so nice to have that stress eliminated from my life!
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