From Resume to Real Deal – How to Sift Through the Best VAs
Are you looking to hire a virtual assistant but struggling to filter through dozens of resumes? Choosing the right VA can make your life easier, but choosing the wrong one can bring more pain and frustration.
In this article, we’ll delve into the process of finding a virtual assistant that fits your needs. From defining your criteria to assessing experience and expertise, reviewing work samples and portfolios, checking references, conducting interviews or trial projects, evaluating communication skills, reliability and time management, considering cultural fit, assessing tech proficiency, and trusting your instincts, we will help you choose the best VA for your business needs.
Define your criteria
The first step of the process is to define your criteria. What are your specific job requirements? What skills set and experience do you want your VA to have? Define the job scope, level, and expectations.
Assess experience and expertise
After you have defined your job descriptions, start looking for virtual assistants that have relevant experience in your industry or with the specific tasks you need assistance with. Consider the depth and breadth of their expertise to ensure they can handle the responsibilities effectively.
Review work samples and portfolios
Request samples of the virtual assistant’s work or ask for a portfolio. This will give you an idea of their capabilities, style, and the quality of their work. Look for examples of their past work that relate to your business needs.
Check references and testimonials
Reach out to previous clients or employers for references and testimonials. This will provide insights into the virtual assistant’s professionalism, work ethic, and ability to meet deadlines. Always ask for two or three reference contacts.
Conduct interviews or trial projects
The interview process should reflect the essential skills and job requirements. Consider conducting interviews or assigning small trial projects to assess the virtual assistant’s communication skills, problem-solving abilities, and compatibility with your work style. From a simple email correspondence to a quick project.
Evaluate communication skills
Strong communication skills are essential for effective collaboration with virtual assistants. Assess their written and verbal communication abilities, responsiveness, and clarity in conveying information. Communication must be inclusive, clear, and concise.
Assess reliability and time management
Look for virtual assistants who consistently meet deadlines, exhibit strong time management skills, and demonstrate reliability. Their ability to prioritize tasks and stay organized is crucial for a successful partnership, as well as the ability to manage time and be punctual.
Consider Cultural Fit
Assess whether the virtual assistant’s values, work ethic, and personality align with your company culture. A good cultural fit ensures better collaboration and a smoother working relationship. Cultural fit is no different than the quality of work.
Evaluate tech proficiency
Virtual assistants need to be comfortable with technology and relevant software tools. Assess their proficiency in using communication platforms, project management tools, and any other software crucial for your business operations. basic understanding of your software can be a game-changer.
Trust your instincts
Finally, trust your instincts when making a hiring decision. Pay attention to your gut feeling about the virtual assistant’s professionalism, reliability, and overall compatibility with your business. Remember that you will have to engage with the VA frequently.
Concluding Thoughts:
In conclusion, finding the right VA can be a tricky process, but defining your criteria, assessing experience and expertise, reviewing work samples and portfolios, checking references and testimonials, conducting interviews or trial projects, evaluating communication skills, reliability and time management, considering cultural fit and assessing tech proficiency, and trusting your instincts will make your hiring process more comfortable and more productive.
About Jaime Jay
Meet Jaime Jay – a man who wears many hats, and wears them all admirably. He's a master connector, an entrepreneur extraordinaire, and a published author who knows how to get things done.
Before he found his way to the business world, Jaime served his country as a brave paratrooper in the U.S. Army. But that's just the beginning of his many accomplishments.
He's the founder of the renowned Bottleneck Distant Assistant Services firm, and his book "Quit Repeating Yourself" has become a must-read for entrepreneurs everywhere.
When he's not busy building his empire, you can find him on his beloved Harley Davidson, cruising through the countryside and taking in the invigorating effects of Uitwaaien – a Dutch practice that involves facing the wind to boost health and relieve stress.
He enjoys spending his free time outside building stuff with his wife, Nikita the dog and their two kittens (for now at least) Tommy and Tater.
He is ‘over-the-moon’ happily married to his wonderful wife Sara, his amazing daughter, Jessica, who is serving our country as a United States Army soldier. Jaime and Sara are the proud grand parents of two beautiful little girls.
Victoria Dorsano2023-09-17Bottleneck has been such an amazing support for my business! They have a seamless process to ensure you find the right fit for your DDA. I am so thankful I started working with them! I'm now able to accomplish so much more in my business with a personal DDA and editing team on my side. Thank you!!
Rockwell Felder2023-03-15I cannot thank the team at Bottleneck enough for their incredible support of our business. Their team has played a vital role in helping us staff our customer support and ensuring our customers were satisfied with our services. Their Distant Assistants were extremely helpful in answering inquiries promptly, handling complaints, and providing solutions to our customers' needs. Their professionalism, attention to detail, and communication skills are exceptional. Working with Bottleneck has been a fantastic experience, and I highly recommend their services to anyone needing a reliable and efficient virtual assistant, especially for customer support.
Karen Ravano2022-09-24I am grateful and blessed to be part of this team. It’s such a wonderful experience because i gain more experience and help me enhance my basic skills. This will be my stepping stone to my career as a newbie in this kind of industry. It would help to reach my goals.
Jeany Mercadal2022-09-16Bottleneck Distant Assistants can lessen the burden of company owners. We provide excellent services depending on our client needs. We are not scam, clients surely get more than what they pay for. Being part of this team helped me hone my skills and become excellent in all my works.
Jeff Peñaflor2022-09-14I started last March 24, 2021 as a Dedicated Distant Assistant and it was an awesome experience. In this new journey, as Security Administrator of Bottleneck Distant Assistants, I have been supported by the team, A LOT !!!! All help that I need, the whole team is there to support me. I know that there are a lot of room for improvements with my skills and what I know, but because of BNDA, I became equipped with all the weapons I need to conquer the daily challenges especially with my tasks. With BNDA, they will not just help you to aim high, but soar the skies!
Tinoe D2022-09-09I don't remember the last time I loved what I was doing until Bottleneck came into the picture. I love working for bottleneck, they are professional. The management makes the workplace fun and they're very flexible. I definetly recommend that you make that important switch and be part of something big today by joining BNDA.
Michael Goodcliffe2022-09-09Jaime and his team are incredible at what they do! Joining them has been one of the best decisions in my life! I whole heartedly recommend them to anyone who are looking to scale and improve their business. Their highly 'Dedicated Distant Assistants' are well trained. They are top notch!
GM Simon2022-09-08Working with Bottleneck is not just having one or two assistants working alongside you. You have the support of the whole team behind them as well.
Ma. Edeliza Silot2022-09-07Aside from the knowledge gained, the trainers are highly commendable.
Sara Knox2022-09-07What an awesome business! Finally, a way to hire the RIGHT person for my administrative tasks and they are remote! No office space to consider, W2's, 1099's or payroll. Jaime and his team of remote workers are top-notch! I hired my first assistant in May. I recently suffered a motorcycle accident and it left me unable to work for 2 weeks. But my assistant stepped right in to guide our CEO on all matters financial. It’s so nice to have that stress eliminated from my life!
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Quit Repeating Yourself provides guidance for entrepreneurs, business leaders, and managers to help prevent unknown challenges from ruining their business.
